Spoliation of evidence is an interesting issue. The Appellate Division, First Department recently worked through interesting issues in a product liability case -- Rossi v Doka USA, Ltd. The lesson to both parties is "spoliation" isn't a magic word you say and expect a dispositive result.
The details of the plaintiff's work as a carpenter on a worksite are important to understand the design defect claim against Doka USA Ltd. Plaintiff was injured while installing concrete walls at a building. The walls were created using a reusable form system distributed to the plaintiff's employer by Doka.
Doka's system employed tracks, so that a form could be filled with concrete, pushed into place along the track, and then pulled out again once the concrete had set. The form was moved back and forth on the track by use of a ratchet, approximately three feet in length, that attached to a bolt. Doka supplied the ratchets to the plaintiff's employer. The plaintiff testified at his deposition that the ratchets frequently broke, and he remembered this happening at least 10 times. In a December 2010 email, approximately one month before the accident, a Doka employee told two other employees that he had been informed that there were several defective ratchets at the work site at issue.
The forms sometimes were difficult to move. The plaintiff claimed that he and his fellow workers were trained to apply as much force to the ratchet as necessary when the forms were difficult to move. The plaintiff serious injured his knee when he used his right foot to apply as much pressure on the ratchet as possible to move a difficult to move form. The plaintiff did not know whether the ratchet was new, or whether it had any particular marking on the labels on it. Based on past experience, the plaintiff claimed he was certain that the ratchet he was using was a Doka ratchet because it had come in a package that contained other Doka materials.
Immediately after the accident, the plaintiff went to a medic on the worksite. He did not know what happened to the ratchet after the accident, and the ratchet has never been recovered.
The plaintiff commenced the personal-injury action two years after the accident. Doka served a notice of inspection demanding the plaintiff produce the ratchet at issue. In response, the plaintiff admitted he did not possess the ratchet.
The plaintiff served a discovery demand seeking emails about any complaints of defective or malfunctioning Doka ratchets. Doka claimed to have searched for emails responsive of the plaintiff's demand and failed to identify any emails. One year after the plaintiff commenced the action, Doka replaced its email system company wide. Any emails predating the replacement became irretrievable.
Doka moved for spoliation sanctions, arguing the missing ratchet at issue entitled Doka to the dismissal of the complaint. The plaintiff cross-moved to strike Doka's answer for the alleged spoliation of relevant emails. Supreme Court granted Doka's motion and dismissed the complaint as against it.
The First Department considered Doka's motion by parsing the requirement to obtain sanctions for spoliation -- i.e., a party must establish (1) that the non-moving party had an obligation to preserve the item in question, (2) that the item was destroyed with a "culpable state of mind," and (3) that the destroyed item was relevant to the party's claim or defense.
The Court questioned whether the plaintiff should be held responsible at all for the missing ratchet because the accident happened at a major construction project, noting those work sites are "chaotic" under the best conditions. The Court made a practical observation -- i.e., the plaintiff was focused on his injuries and not preserving the ratchet for future litigation.
The First Department also noted an important point on spoliation in defective design cases -- i.e., whether the missing product truly frustrated Doka's ability to provide a defense. The Court pointed out that there were multiple ratchets at the worksite when the accident happened and, to the extent any ratchets still existed, an expert could have tested one or several. It also noted that the simplicity of the tool distinguished the case from other design defect cases where the court dismissed the action based on spoliation because of the complexity of the product's design.
Most important, the Court noted that Doka did not argue in any meaningful way why its inability to inspect the subject ratchet prevented it from defending against the products liability claim. This is an important point. A party can't utter "spoliation" and expect a drastic remedy. The Court also shut down Doka's speculative argument that it could not be sure that the subject ratchet was a Doka ratchet. The record was clear, even from Doka's witnesses, that it was responsible for the ratchets that were available at the worksite. Also, Doka did not identify any other possible entities which could have made the ratchets available to the plaintiff and his fellow workers. Accordingly, the Court concluded that the record did not support that Doka was prejudiced by the absence of the ratchet and Supreme Court should not have penalized the plaintiff and certainly should not have resorted to the drastic remedy of dismissing the complaint.
The First Department also rejected the plaintiff's spoliation claim. The Court concluded that the plaintiff was speculating that Doka's email servers could have held emails that could have assisted him in establishing his design defect claim. The one relevant email that Doka produced to the plaintiff was generated one month before the accident and two-and-a-half years before the plaintiff commenced the action. The Court stated, "There is no way of knowing whether the email, and any emails responding to it, were deleted outside course of Doka's business operations. It concluded that the plaintiff had not carried his burden of establishing that there were still emails on the served when Doka switched its email provider and that were relevant to his claim.
This case is a great addition to the spoliation caselaw.